Vendor Contact Sheets
Every vendor, every number, every arrival time. Print two copies — one for you, one for your maid of honor or coordinator.
How to use it: Fill this out the week before. On the day, anyone on your team can reach any vendor in seconds — no digging through texts.
Ceremony & Venue
| Vendor | Contact name | Phone | Arrives | Balance due |
|---|
| Venue / coordinator | | | | |
| Officiant | | | | |
Photo & Video
| Vendor | Contact name | Phone | Arrives | Balance due |
|---|
| Photographer | | | | |
| Second shooter | | | | |
| Videographer | | | | |
Food & Drink
| Vendor | Contact name | Phone | Arrives | Balance due |
|---|
| Caterer | | | | |
| Cake / desserts | | | | |
| Bar service | | | | |
Music & Flowers & Decor
| Vendor | Contact name | Phone | Arrives | Balance due |
|---|
| DJ / band | | | | |
| Florist | | | | |
| Rentals / decor | | | | |
Beauty & Transport
| Vendor | Contact name | Phone | Arrives | Balance due |
|---|
| Hair stylist | | | | |
| Makeup artist | | | | |
| Transport / limo | | | | |
Key People (not vendors)
| Role | Name | Phone | Notes |
|---|
| Maid of honor | | | |
| Best man | | | |
| Day-of coordinator | | | |
| Person collecting gifts/cards | | | |
| Person returning rentals | | | |
Don't forget: Put final payments in labeled envelopes the night before, and give them to your MOH or coordinator — not the couple. You should never touch an envelope on your wedding day.